Scheduler/Program Management Support - Senior

About the Role

Key Responsibilities

• Create and/or organize high level integrated master schedules on a daily basis in accordance with the requirements or needs of the necessary stakeholders.
• Track, analyze, and report information appropriately to allow the project teams to manage their projects and evaluate weekly reports.
• Ensure accuracy of project schedules and perform version control.
• Prepare, implement, and monitor scopes of work using Work Breakdown Structure (WBS) for control and integrity.
• Monitor projects' progress, including identifying critical activities and reviewing forecasts and progress achieved to date.
• Maintain project risk register to ensure that risks are effectively managed to minimize their impact on schedule, scope, and budget of projects.
• Track baselines, perform what-if analysis, and develop contingency plans.
• Perform coordination of cross-functional departments to identify project issues, monitor action items, and work with the project manager to ensure resolution.
• Work hand-in-hand with other employees to make sure that all issues related to scheduling are properly handled and resolved.
• Rectify and/or reconcile differences and inaccuracies received from multiple customers.
• Maintain different reporting systems to ensure that all documentation is accurate and timely.
• Perform data entry functions including integrating information into required reports.
• Prepare correspondence per standard Government formats (classified and unclassified); manage facsimile, printing, copying equipment, and supplies.
• Assist with writing end of week reports, monthly activity reports, and bi-monthly reports.
• Support in planning, preparation, editing, creation, and publication of program documentation, plans, directives, reports, briefings, and other presentations (technical and non-technical; classified and unclassified).
• Assist in verifying checklists against current administrative and organizational processes, and maintain a tracking system for deficiencies.
• Serve as the initial focal point for collecting and visually displaying materials for staff meetings and information exchange meetings.
• Manage files and documentation.

Requirements

• 5+ years of experience directly related to the responsibilities listed.
• Strong communication skills - written and verbal.
• Good analytical and planning skills.
• Ability to learn quickly and work under pressure in a fast-paced environment.
• Proficiency in word processing and spreadsheet applications.
• Proficiency in the use of project scheduling software such as Primavera P6 or MS Project.
• Excellent organizational and time management skills.
• Associate's degree required; Bachelor's degree preferred.
• Must possess an active Top Secret security clearance.
• Duties will require unescorted entry and work within classified SAP and SCI facilities.
• Must have 36 months or more of experience in a SAP environment within the last 5 years.
• U.S. Citizenship is required due to contract requirements.

Benefits & Perks

• Starting PTO accrual of 20 days PTO/year + 10 holidays/year.
• Flexible schedules.
• 6% 401k match with immediate vesting.
• Semi-annual bonus eligibility (July and December).
• Company funded Employee Stock Ownership Plan (ESOP).
• Up to $10,000 in annual tuition reimbursement.
• Other company funded benefits, like life and disability insurance.
• Optional zero deductible Blue Cross/Blue Shield health insurance plan.