Assistant, Digital Marketing

About the Role

Key Responsibilities

• Manage calendars, appointments, calls, meetings, VIP visitors, key projects, and travel arrangements.
• Arrange and coordinate various types of meetings, including logistics, supplies, and A/V needs.
• Submit and track timesheets and expense reports.
• Attend calls and meetings, providing detailed recaps and follow-up steps.
• Maintain project and staff roster documents, and department time-off trackers.
• Order and manage office supplies, merchandise, and promotional items.
• Handle document printing, scanning, photocopying, and formatting, as well as shipment preparation.
• Process invoices, including vendor setup, coding, and ensuring timely payment.
• Perform basic design work, such as resizing photos for social media, and manage requests to other departments.
• Support digital marketing efforts by researching influencers, updating artist social/web properties, creating tour dates, and assisting with campaign strategy and content brainstorms.

Requirements

• Comprehensive experience with PC and Mac platforms.
• Excellent written and verbal communication skills.
• Working knowledge of and passion for social media, music streaming, and digital platforms.
• Excellent project management skills with the ability to prioritize and manage multiple projects at once.
• Ability to multi-task and work effectively in high pressure environment.
• Effective online research methods.
• Confidence, trustworthiness, and outstanding problem solving skills.
• Extremely organized and detail-oriented, with the ability to prioritize multiple tasks, meet strict deadlines, and a proactive approach.
• Strong follow-up and follow-through.
• Creative self-starter with outstanding people skills.

Nice to Have

• Bachelor's Degree.
• 0-2 years of experience working as executive assistant.
• Experience with Google Workspace.
• Experience in Digital Marketing or Music Business.

Qualifications

• Bachelor's Degree (preferred).
• 0-2 years of experience as an executive assistant (preferred).

Benefits & Perks

• Salary range of $18.00 - $22.00 hourly.
• In-office collaboration four days per week.