Assistant Director, Special Events & Protocols

About the Role

Key Responsibilities

• Collaborates with department staff, administration, faculty, and staff to learn about campus activities and programs to ensure communications support the University's strategic goals, mission, and brand.
• Supports event coordination and management, including logistics and communications, as assigned by department leadership.
• Attends events identified by department leadership to oversee execution.
• Assists with managing event communications projects, including printed invitations, programs, advertisements, signage, calendar listings, web content, and social media promotion.
• Coordinates with department members and campus colleagues to ensure seamless event execution.
• Ensures integration of printed and electronic communications with online content on the University's website, campus calendar, and social media.
• Collaborates on opportunities to utilize video and social media to promote campus events.
• Manages the University Calendar, ensuring entries are complete, accurate, and follow style guidelines.
• Coordinates and manages special events, web, media, and publication activities, including processing web calendar events.
• Photographs events for documentation to be used in printed and electronic materials.
• Contributes to department projects and initiatives, and performs other duties as assigned.

Requirements

• Bachelor's degree from an accredited college or university; degree in communications or a related field preferred.
• Three (3) years of communications or event experience with proven organizational, written, and oral communication skills.
• Must clear and maintain a favorable background investigation and clearance.
• Valid driver's license, motor vehicle liability insurance, and personal injury insurance, or self-reliant transportation.
• Advanced skills in MS Office (Word, Excel, PowerPoint).
• Experience with virtual meeting platforms such as Zoom.
• Proficiency with WordPress and basic HTML for web edits.
• Preferred proficiency in Photoshop, InDesign, Illustrator, Adobe Premiere or similar video editing software.
• Ability to demonstrate creativity, self-initiative, and high ethical standards.
• Strong organizational skills, ability to prioritize multiple deadlines, and thrive in a complex environment.
• Excellent writing, editing, proofreading, analytical, and verbal communication skills.
• Strong public relations and customer service skills with diplomacy and discretion.
• High attention to detail and ability to coordinate multiple projects simultaneously.
• Flexibility to respond quickly to various situations and possibly work more than 40 hours per week.
• Demonstrated experience coordinating successful high-profile and individual events.
• Bilingual in English/Spanish preferred.

Nice to Have

• Proficiency in Photoshop, InDesign, Illustrator, and Adobe Premiere or similar video editing software.

Qualifications

• Bachelor's degree from an accredited college or university.