Marketing Coordinator

About the Role

Key Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Create proposal packages with general direction from the marketing leader.
• Write, edit, proofread, and design proposals, qualification documents, reports, and presentation materials. Draft general proposal sections.
• Work with regional management, business development, superintendents, and project managers to identify key points for competitive positioning in proposals.
• Maintain proposal information in Unanet CRM database.
• Prepare general information packets and AIA A305 documents; provide marketing related information for contractor qualification requirements.
• Design layouts and generate graphic designs for proposals, presentations, and other marketing materials.
• Coordinate production of collateral materials.
• Coordinate photography.
• Participate in project pursuit activities.
• Attend pre-proposal meetings and other marketing meetings.
• Research target markets, clients, and project opportunities.
• Create submittals and support materials for interviews under project leads' direction.
• Coordinate the planning of assigned events including concept, theme, goals, registration, invitations, travel, lodging, and materials.
• Write copy for public relations, award submittals, etc., under the marketing leader's direction.
• Identify ideas for releases, articles, speaking engagements, awards, and opportunities to share ideas.
• Facilitate preparation and placement of advertisements.
• Coordinate public relations activities.
• Develop concepts, interview internal experts, and write copy.
• Develop and implement direct mailings or announcements.
• Design and develop graphic design and communications for advertising and collateral materials.
• Develop and maintain regional marketing materials including project sheets, resumes, and firm overviews.
• Coordinate efforts to identify opportunities, develop, proof, and submit original designs.
• Coordinate efforts to gather media such as photography and video for marketing purposes.
• Support primary and secondary market research efforts.
• Interact with clients and industry partners to build relationships.
• Support relationship building efforts through meetings and follow-ups.
• Support data development and management processes including documentation and organization.
• Assist with updates to resumes, project data, and reference letters.
• Develop and document processes for marketing and internal organization.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in business, marketing, journalism, communications, or related field.
• 2+ years of marketing experience required, with preference for AEC experience.
• Experience and knowledge of the proposal process preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Adobe Creative Suite (Photoshop, InDesign).
• Illustrator experience is a plus.
• Strong writing, proofreading, and editing skills.
• Demonstrated integrity and ethical standards.
• Effective communication skills (written, oral, listening).
• Ability to manage multiple projects and priorities simultaneously under time constraints.
• Excellent interpersonal skills for building relationships.

Nice to Have

• AEC experience.
• Experience with proposal processes.
• Illustrator experience.

Qualifications

• Bachelor's degree in business, marketing, journalism, communications, or related degree.
• 2+ years of marketing experience.

Benefits & Perks

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k)
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Paid Time Off (PTO) and Holidays
• Tuition Assistance Program
• Employee Referral Bonus