Marketing Operations and Business Affairs Manager

About the Role

Key Responsibilities

• Draft, review, and negotiate contracts, statements of work (SOWs), non‑disclosure agreements (NDAs), talent releases, and vendor agreements
• Track contract milestones (renewals, option periods, payment terms) and flag upcoming deadlines
• Collaborate with Finance and ECD to help manage freelance budgets, track annual spend against budget, communicate with freelance resources to initiate a contract based on the need and timing, generate purchase orders (POs) for all freelance hires
• Review invoices from vendors, talent, and production partners for accuracy and compliance with negotiated rates
• Coordinate rights and clearances for music, stock imagery, footage, trademarks, and talent likenesses
• Maintain a library of clearances and licenses, ensuring proper documentation and renewal where needed
• Serve as the business‑affairs point‑of‑contact for vendors and talent representatives
• Negotiate rates, delivery schedules, and usage rights for talent and production services
• Monitor adherence to internal policies and external regulations (e.g., FTC guidelines, data privacy laws, advertising standards)
• Flag and escalate potential risks such as budget overages, missing releases, or regulatory issues
• Identify bottlenecks in contract turnaround, invoicing, or clearance workflows and recommend process enhancements
• Implement and maintain trackers, templates, and standard operating procedures (SOPs) to streamline operations
• Partner with Creative, Account Management, Production, and Proofreading to align on timelines, deliverables, and contractual requirements
• Participate in project kick‑offs, status meetings, and post‑mortem reviews to share insights and lessons learned
• Generate regular reports on contract statuses, spend forecasts, and clearance inventories for leadership
• Maintain an organized digital filing system for all business‑affairs documentation

Requirements

• Experience supporting a creative team on licensing and contract business needs
• Ability to assign resources to projects and manage contract talent for creative teams
• Experience in contract management, negotiations, and vendor relations
• Knowledge of intellectual property rights and clearance processes
• Strong organizational skills for tracking deadlines, budgets, and documentation
• Ability to collaborate cross-functionally with creative, finance, and production teams
• Familiarity with compliance and risk management in a marketing or creative environment

Nice to Have

• Experience working remotely in a fast-paced agency environment
• Knowledge of FTC guidelines, data privacy laws, and advertising standards

Benefits & Perks

• Remote work opportunity
• Potential for contract extension or full-time conversion