Senior Marketing Coordinator

About the Role

Key Responsibilities

• Support the creation of proposal responses in collaboration with the West Marketing Team, including understanding and successfully deconstructing RFPs/RFQs.
• Design and produce compelling proposal layouts.
• Facilitate and lead internal teams through the entire proposal development process, such as kick-off calls and color team reviews, while actively contributing to targeted messaging, win themes, and differentiators.
• Establish and manage proposal schedules and compliance checklists.
• Communicate effectively and collaborate with project managers and technical staff to ensure proposals meet quality standards, adhere to deadlines, and align with overall pursuit strategies.
• Write, proofread, and edit non-technical content to communicate the firm’s capabilities effectively.
• Coordinate with sub-consultant firms for teaming arrangements and gather marketing materials.
• Manage various types of proposals, including state and local submissions and qualification packages, and assist in oral presentations.
• Prepare and develop high-quality marketing materials and collateral, including presentations, leave-behinds, and other promotional items.
• Maintain and update information in the customer relationship management (CRM) database (e.g., Deltek Vision).
• Maintain and update the marketing library, including master resumes, project descriptions, and writing resources.
• Support the marketing team with daily operational activities and seek process improvements.

Requirements

• BA or BS in Liberal Arts, Marketing, Communications, English, Business Administration, or equivalent experience.
• 5-6 years of experience developing and producing proposals for the A/E/C industry.
• Effective proposal coordination skills, including planning, organization, communication, and resource management.
• Exceptional written and oral communication skills.
• Experience with state/local proposal formats.
• Strong knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office (Word, Excel, PowerPoint).
• Customer relationship management (CRM) database experience is desired.
• Ability to work within InDesign templates and comply with corporate standards.
• Strong interpersonal skills and experience collaborating with multi-disciplinary teams.
• Ability to manage time appropriately and work overtime as necessary to meet deadlines.

Nice to Have

• Experience with CRM databases such as Deltek Vision.

Qualifications

• Educational background with a BA or BS in relevant fields or equivalent experience.

Benefits & Perks

• Competitive insurance programs including medical, dental, vision, and supplemental life.
• Additional insurances at no cost to the employee, such as life, accidental death and dismemberment, business travel and accident, and short- and long-term disability.
• Wide range of employee benefits including 401(k) Profit Sharing Plan, 529 College Savings Plans, Travel Assistance, Tuition Reimbursement, Flexible Spending Accounts, and Supplemental Life Insurance.
• Eligibility for annual bonuses and stipends based on level and company performance.
• Discounted purchase programs for employees.