Grant Specialist I (Remote) - Business Office - Medicine

About the Role

Key Responsibilities

• Performs pre-award job duties in response to basic or moderately complex proposal guidelines and terms and conditions.
• Works with faculty in proposal preparation and submission.
• Assists with budgeting, analysis, and justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
• Serves as liaison between the Chair, Faculty, and Department Administrators (DAs) / Business Managers.
• Stays current on federal and university developments regarding research administration and complex regulations.
• Coordinates the submission, works with PI to prepare budget, and obtains pricing quotes from other departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents online, as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system.
• Uploads pre-award documents and hands it off to Post-award staff to enter fund number.
• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts.
• Provides internal notice of award (NOA), including sponsor award documents, to SPA and the PI, noting any special terms and conditions.
• Monitors and works with PI to submit annual agency reports (e.g., RPPRs).
• Oversees and coordinates the proper transfer of PI grants and contracts into WashU.
• Coordinates grant-related information requests and maintains online database of grants submitted, awarded, rejected, etc.
• Acts as liaison to accounting departments to resolve accounting issues and manage year-end process.
• Works with PIs to provide fund management and make necessary budgetary changes.
• Approves purchasing documents and guides purchasing staff on grant-specific expenditures.

Requirements

• Bachelor's degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (1 Year).
• Knowledge of research management systems, SUBS system, and agency guidelines (preferred).
• Skills in grant administration, proposal preparation, and research compliance.
• Proficiency with Microsoft Office, including Excel and Word.
• Strong interpersonal and communication skills.
• Ability to learn new technologies and maintain composure in a professional environment.

Nice to Have

• Knowledge of Research Management System (RMS), SUBS System, and agency guidelines.
• Skills in accounting, Adobe Acrobat, analytical thinking, computerized accounting, grant applications, and Workday software.
• Experience with grant administration and proposal processes.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 1 year relevant work experience.

Benefits & Perks

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan starting at 7%.
• Wellness programs including health screenings, mental health resources, and mindfulness courses.
• Family leave including 4 weeks of caregiver leave and tuition coverage for employees and dependents.
• Access to family care resources and support for childcare and adult care needs.